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Coronavirus

Return to Campus Guide for Faculty & Staff

Rollins College’s policies and protocols for responding to the COVID-19 pandemic are rooted in safety for our students, staff and faculty. The primary goals for Rollins’ response to the COVID-19 pandemic are to protect, support and continue the institution’s vital mission.

This Return to Campus Guide is intended to provide general instructions applicable to all faculty and staff while on campus. Individual specialized units on campus, such as the Bush Science Center laboratories, the museum, Olin Library, etc., may have additional guidelines that are unique to the safety and public health requirements necessary for their operations and facilities. These guidelines will evolve with the changing severity of the pandemic and our ability to respond to it. The College will also adjust its framework subject to state and local regulations and our own public health assessment.

All employees are expected to fully comply with the policies, protocols and guidelines outlined in this Return to Campus Guide. Non-compliance with COVID-19 campus health and safety guidelines could result in corrective and/or disciplinary action.

As of May 31, the Campus Clear App will no longer be supported and we will conclude our contract with Rapid Trace for contact tracing. As we move into the summer, please adhere to the following COVID isolation and quarantine protocols.

Symptom Monitoring Requirement

 

If you have tested positive for COVID-19, regardless of vaccination status:

  • Stay home and isolate for seven days.
  • Inform your supervisor that you are unable to come to campus due to our isolation and quarantine rules.
  • You will be able to work on campus after 7 days if you have been fever-free for 24 hours and symptoms have improved.  Otherwise, remain at home until 24 hours after your symptoms subside.
  • Continue to wear a mask for five days after leaving isolation.
  • Continue to adhere to all Rollins's health and safety protocols.
  • If you are non-exempt staff and you are unable to work remotely, report your absences for the first 5 days as PTO. Thereafter you will be paid Salary Continuation for the duration of your required isolation, using leave code 15011 – Leave of Absence Pay in TCP.
  • If you are exempt staff and you are unable to work remotely, report your absences for the first 5 days as PTO. Thereafter you will be paid Salary Continuation for the duration of your required isolation, and will not need to report addtional time in TCP.  
If you've been exposed, please follow the below guidelines on how to proceed. Exposure means you were within 6 feet of someone who has tested positive for COVID-19 in the last 7 days, for a cumulative total of 15 minutes or longer over a 24-hour period.

If you're fully vaccinated*:

  • You do not need to quarantine unless you develop symptoms.
  • If you develop symptoms, follow the guidelines for developing symptoms.
  • Wear a mask around others for 10 days.
  • It is suggested to get a test 5 days after exposure. If you test positive, follow the guidelines for testing positive.
  • Continue to adhere to all Rollins's health and safety protocols

If you're not fully vaccinated* or develop symptoms:

  • Stay home and quarantine for 5 days.
  • Inform your supervisor that you are unable to come to campus due to our isolation and quarantine rules.
  • It is suggested to get a test 5 days after exposure. If you test positive, follow the guidelines for testing positive.
  • You can return to work on campus after 5 days if you have no symptoms. Otherwise, remain at home until your symptoms are gone.
  • Continue to adhere to all Rollins' health and safety protocols.
  • If you are non-exempt or exempt staff, and you are unable to work remotely, report your absences as PTO.

*Fully vaccinated means you’ve received your booster shot(s) following your primary series of Pfizer, Modrena or J&J vaccines. If you completed your primary series but are not yet eligible for a booster you are also considered up to date. Getting a second booster is not necessary to be considered up to date at this time.

 

We highly encourage all faculty and staff to become vaccinated. Each person who returns to campus vaccinated is doing their part to help keep our community safe. To complete a successful year in person, we all need to care for each other by doing our part to lessen the threat of COVID-19 on our campus by achieving a fully vaccinated campus.

  • Vaccines are widely available at no cost, including through the Rollins Wellness Center.
  • Getting vaccinated can help keep you from getting seriously ill if you get COVID-19.
  • Visit the CDC website for additional information regarding COVID-19 vaccines.

Due to the heightened safety risks associated with health care settings and to better protect our community from COVID, the College is requiring all Wellness Center staff to be fully vaccinated with exception of those granted medical and religious accommodations.

Please obtain your COVID-19 vaccine/booster and update your status in FoxLink.

Face Masks

Effective February 28, 20200, mask wearing is not required but recommended in all indoor spaces with the exception of the Wellness Center. Masks continue to be required at the Wellness Center.

Wearing face masks is one of the most important actions we can all take to eliminate the spread of the virus because face masks are useful in both preventing illness in healthy individuals and in preventing asymptomatic transmission. Wearing a mask is not only about self-protection; it is also about protecting others from infection. When a community wears face masks consistently, the number of COVID-19 cases is reduced. Learn more about how face masks curtail community transmission here. 

Please visit the CDC website for additional information and instructions on how to utilize face masks.

Based on guidance of health authorities, the following are not acceptable face coverings: neck gaiters, open-chin triangle bandanas, and face coverings containing valves, mesh material or holes of any kind.

Use and Care of Face Masks

For details regarding cloth face masks, including how to create, wear, and care for homemade face masks, visit the CDC website.

Physical Distancing

Receiving the COVID-19 vaccine and keeping space between yourself and others is one of the best practices we have to avoid being exposed to the COVID-19 virus and to slow its spread. Since people can spread the virus before they know they are sick, it is important that they stay away from others when possible, even if they have no symptoms. Physical distancing is important for everyone—and required by the college—especially to help protect people who are at higher risk of getting sick. Everyone on campus is expected to follow physical distancing practices noted below:

  • Stay at least 3 feet (about 1 arms length) from other people (inside and outside).
  • Limit the size of any group gatherings as much as possible, but in no case exceed 50 persons. Any larger gatherings need to be approved by the COVID-19 metrics team.
  • Stay out of crowded places and avoid large gatherings to the extent possible.
  • Engage in noncontact methods of greetings that avoid handshakes.
  • Stagger breaks and mealtimes during the day to reduce population density.
  • Use designated areas and maintain at least three (3) feet of separation for meals.

Handwashing

Employees should wash their hands often with soap and water for at least 20 seconds, especially after they have been in a public place or after blowing their nose, coughing, sneezing, or touching their face. This is about the time it takes to sing “Happy Birthday” twice. To generate a handwashing poster for your favorite song, head to https://washyourlyrics.com/.

Employees should also wash their hands as they enter and leave various on-campus spaces and before eating. Employees should avoid touching their eyes, nose, and mouth, and wash their hands after touching their face. If soap and water are not readily available, employees should use hand sanitizer that contains at least 60 percent alcohol, covering all surfaces of their hands and rubbing them together until dry.

Gloves

Employees working in high-risk areas should use gloves as part of PPE (personal protective equipment), but according to the CDC, gloves are not necessary for general use and do not replace good hand hygiene. If a task or on-campus area DID NOT require gloves prior to the pandemic, gloves are not required now. If a task or on campus area (e.g., laboratory) required a specific type of gloves as PPE prior to the pandemic, those requirements remain in place. Lab gloves should not be worn in common areas. Washing hands often for a minimum of 20 seconds is considered the best practice for common everyday tasks.

Goggles/Face Shields

Employees do not need to wear goggles or face shields as part of general activity on campus. Good hand hygiene and avoiding touching your face are generally sufficient. Face shields are available to be worn over the mask and is optional for personal protection. Contact your department chair or supervisor for more information.

All Other Personal Protective Equipment (PPE)

All other types of PPE required for a specific task or specific on-campus area (e.g., laboratory) should not be altered or substituted due to the pandemic without consultation with Campus Safety or the PPE Taskforce (John Overberger, Scott Rayburn, and Denise Snyder). For labs, rules remain in effect to remove all PPE prior to leaving the lab.

Coughing/Sneezing Hygiene

Those in a private setting who are not wearing a face mask should remember to always cover their mouth and nose with a tissue or use the inside of their elbow when they cough or sneeze. Afterwards, individuals should immediately throw the tissue away and wash their hands with soap and water for at least 20 seconds. If soap and water are not readily available, they should clean their hands with hand sanitizer that contains at least 60 percent alcohol. If a person has been sneezing/coughing into their face mask and it becomes contaminated with mucus, they should change the face mask and launder or dispose of it. 

Cleaning/Disinfection

Cleaning/disinfection is a shared responsibility among our campus community. Facilities-Housekeeping crews will clean common areas, lobbies, restrooms, classrooms, and conference rooms daily based on CDC guidance. They will also perform limited cleaning in private offices (i.e., vacuuming, dusting, and waste removal). Housekeeping will also provide additional cleaning of high touch points (stairwell and room door handles, elevator buttons, etc.) with an EPA-certified product multiple times daily.

Additionally, building occupants will be expected to clean tables, desks, or other surfaces with which they made contact and wipe down personal workspaces. Individuals must wipe down all areas with a cleaning agent before starting activity in a space, and before leaving any room in which they have been working. This includes any shared-space location or equipment (e.g., copiers, printers, computers, A/V and other electrical equipment, coffee makers, desks and tables, conference tables, light switches, doorknobs, etc.). People should avoid using others’ phones, desks, offices, or other tools and equipment, and should clean and disinfect them before and after use. Cleaning supplies will be purchased and made available for individual office and meeting spaces.

Please visit the CDC website for additional information and instructions on cleaning and disinfecting your facility.

Smoking and Vaping

Smoking and vaping are prohibited on campus and campus properties for the duration of the pandemic in order to ensure universal face coverings and avoid the known negative effects on individuals with COVID-19.

Flexible Work

All staff resumed their regular work activities on campus by August 16 or sooner, depending on role requirements and instructions from department heads.  Any variations to pre-pandemic work arrangements and schedules should be approved by department heads and divisional vice presidents in alignment with our established Flexible Scheduling Guidelines for Staff.

Rollins will uphold our Child Protection Policy that establishes safety guidelines relating to minor children in the workplace.

 

Office Environments

Employees who work in an open environment should maintain at least three (3) feet of distance from co-workers and mask wearing is not mandatory but recommended except at the Wellness Center where masks are mandatory. 

All department heads should evaluate their office environments to determine whether they can be rearranged in ways that might improve physical distancing, whether signage and barriers would be beneficial in controlling access/movement through a workspace or clarifying expectations of employees and customers, and appropriate locations for sanitizer and other necessary PPE and supplies. Departments that require assistance in evaluating their work spaces should contact the Purchasing Department.

Restrooms

Maximum occupancy of restrooms should be limited based on the number of sinks to ensure appropriate social distancing. Continue to maintain social distance while in restrooms by using every other sink. Do not congregate in the restroom while waiting for a stall. After using the restroom, wash your hands for a minimum of 20 seconds to reduce the potential transmission of the virus.

Elevators

Use of elevators should be limited where possible to avoid close proximity with others in a confined space. We highly recommend use of stairs as much as possible. While using the elevator, face masks must be worn, and individuals should press elevator buttons with another object, knuckle, elbow, etc., if possible. Everyone should wash hands or use hand sanitizer with at least 60 percent alcohol upon departing the elevator. Elevators are an area designated for more frequent cleaning.

Meetings

Convening in groups increases the risk of viral transmission. Virtual meetings should be the norm at this time using the extensive range of available collaboration tools (e.g., Webex, Microsoft Teams, telephone, etc.). In-person meetings are limited by the restrictions of local, state, and federal orders and should not exceed 50 percent of a room’s capacity, assuming individuals can still maintain 3 feet of separation for social distancing requirements. 

Meals

Before and after eating, employees should wash their hands thoroughly to reduce the potential transmission of the virus. 

Addressing Non-Compliance with Guidelines

All faculty and staff are expected to adhere to the guidelines outlined herein and are empowered to request adherence by those who are not complying. Non-compliance places our community at risk for spreading the virus which could endanger community health and result in further disruption of our educational activities. Department heads are responsible for ensuring compliance and taking corrective measures as necessary to address any issues of non-compliance.

The College recognizes that the situation with COVID-19 may be stressful for employees, especially those with family and friends who are affected. We offer support through our Employee Assistance Program (EAP) administered by Resources for Living. Various tools and resources are available, including six free counseling sessions which may be administered remotely, as well as webinars and podcasts. This benefit extends to all employees, including spouses, dependents, and household members.

For additional resources available through your ICUBA benefits, please click here.

During this public health crisis, as at any other time, Rollins is committed to maintaining an educational, working, and living environment that is caring, compassionate, inclusive, and welcoming. COVID-19 can infect and be transmitted by anyone through no fault of their own regardless of age, preexisting health conditions, family status, race or ethnicity, national origin, occupation, or other identity. The disparate treatment or stigmatization of others based on false or negative assumptions, or about COVID-19, is incompatible with our policies and community standards. If you experience or observe behavior by another community member that is incongruent with our policies and standards, please contact Human Resources.