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Coronavirus

Return to Campus Guide for Faculty & Staff

Rollins College’s policies and protocols for responding to the COVID-19 pandemic are rooted in safety for our students, staff and faculty. The primary goals for Rollins’ response to the COVID-19 pandemic are to protect, support and continue the institution’s vital mission.

This Return to Campus Guide is intended to provide general instructions applicable to all faculty and staff while on campus. Individual specialized units on campus, such as the Bush Science Center laboratories, the museum, Olin Library, etc., may have additional guidelines that are unique to the safety and public health requirements necessary for their operations and facilities. These guidelines will evolve with the changing severity of the pandemic and our ability to respond to it. The College will also adjust its framework subject to state and local regulations and our own public health assessment.

All employees are expected to fully comply with the policies, protocols and guidelines outlined in this Return to Campus Guide. Non-compliance with COVID-19 campus health and safety guidelines could result in corrective and/or disciplinary action.

Symptom Monitoring Requirement

If you are cleared for campus access, you will receive a green “CLEARED for campus access” certificate via the app and you may be asked to show this certificate upon your arrival on campus, when you engage in group activities with others, or when you access certain buildings on campus. You only need to complete the daily symptom screening questionnaire on those days that you intend to come to campus. Faculty and staff who fail to check into #CampusClear on the days they are on campus may be subject to disciplinary procedures of the institution, including possible termination.

If you are not cleared for campus access, you will receive a red “NOT CLEARED for campus access” certificate via the app and you will be provided with instructions to quarantine, or isolate based on your circumstances. If you have tested positive or have been in close contact with a positive individual, you may also be contacted by a member of Human Resources to provide further guidance which may include suggesting that you consult with a health care provider and/or scheduling a COVID-19 test. 

  • If you have tested positive for COVID-19 and are experiencing symptoms, you may not return to work on campus until:
    • At least 10 days have passed since symptoms first appeared, and
    • At least 24 hours with no fever without fever-reducing medication, and
    • Symptoms have improved
  • If you have tested positive for COVID-19 but have not experienced symptoms, you may not return to work on campus until:
    • 10 days have passed since your test
  • If you have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has tested positive for COVID-19 and you have not been fully vaccinated, you may not return to work on campus until:
    • 10 days have passed since you were last exposed (if you have not been fully vaccinated against COVID-19); and
    • You remain symptom-free
  • If you have been in close contact (within 6 feet of someone for a cumulative total of 15 minutes or more over a 24-hour period) with someone who has tested positive for COVID-19 and you have been fully vaccinated:
    • You do not need to quarantine
    • Wear a mask around others and monitor for symptoms for 14 days
    • If symptoms develop it is recommended to get tested
    • It is recommended to get tested 5 days after exposure if you are not experiencing any symptoms 
  • In the event you have one or more symptoms of COVID-19:
    • Please stay home.
    • Notify and consult with your supervisor about using PTO or working from home arrangements.
    • Please consider consulting with a health care provider and/or scheduling a COVID-19 test. Testing is available at the Wellness Center for staff and faculty that have been exposed to COVID-19 or who are experiencing symptoms consistent with COVID-19. To schedule an appointment, please call 407-628-6340.

To help limit the spread of COVID-19 on our campus, Rollins has partnered with Rapid-Trace, a local firm aiding businesses and institutions like ours with contact tracing services. Rapid-Trace contact tracers will expedite the contact tracing efforts on any positive cases, and will notify you in the event you have been in close contact with someone who has a confirmed case of COVID-19. This will help us take the necessary steps to limit further spread of this disease. Your cooperation with our contact tracing efforts and the members of the Rapid-Trace team will be expected.

Effective August 16, we will resume our regular PTO protocols as they pertain to absences related to COVID-19 symptoms, quarantine, and isolation (the first 5 days of any absence will be charged to PTO, with the balance of any time off charged to PTO or short-term disability/salary continuation, depending on circumstances). This return to normal pay practice is informed by the widespread availability of the COVID-19 vaccine and the large numbers of faculty and staff who will have been fully vaccinated by the start of the academic year.

Testing is available at the Rollins Wellness Center and urgent care centers such as CentraCare and GuideWell. A list of COVID-19 testing sites can also be found here

 

We highly encourage all faculty and staff to become vaccinated. Each person who returns to campus vaccinated is doing their part to help keep our community safe. To complete a successful year in-person, we all need to care for each other by doing our part to lessen the threat of COVID-19 on our campus by achieving a fully vaccinated campus.

  • Vaccines are widely available at no cost, including through the Rollins Wellness Center.
  • Getting vaccinated can help keep you from getting seriously ill if you get COVID-19.
  • Visit the CDC website for additional information regarding COVID-19 vaccines.

Due to the heightened safety risks associated with health care settings and to better protect our community from COVID, the College is requiring all Wellness Center staff to be fully vaccinated with exception of those granted medical and religious accommodations.

Face Masks

Mask wearing is required at all times for all indoor spaces, including classrooms, with the following exception:

Wearing face masks is one of the most important actions we can all take to eliminate the spread of the virus because face masks are useful in both preventing illness in healthy individuals and in preventing asymptomatic transmission. Wearing a mask is not only about self-protection; it is also about protecting others from infection. When a community wears face masks consistently, the number of COVID-19 cases is reduced. Learn more about how face masks curtail community transmission here. 

Please visit the CDC website for additional information and instructions on how to utilize face masks.

Based on guidance of health authorities, the following are not acceptable face coverings: neck gaiters, open-chin triangle bandanas, and face coverings containing valves, mesh material or holes of any kind.

Use and Care of Face Masks

For details regarding cloth face masks, including how to create, wear, and care for homemade face masks, visit the CDC website.

Physical Distancing

Receiving the COVID-19 vaccine and keeping space between yourself and others is one of the best practices we have to avoid being exposed to the COVID-19 virus and to slow its spread. Since people can spread the virus before they know they are sick, it is important that they stay away from others when possible, even if they have no symptoms. Physical distancing is important for everyone—and required by the college—especially to help protect people who are at higher risk of getting sick. Everyone on campus is expected to follow physical distancing practices noted below:

  • Stay at least 3 feet (about 1 arms length) from other people (inside and outside).
  • Limit the size of any group gatherings as much as possible, but in no case exceed 50 persons. Any larger gatherings need to be approved by the COVID-19 metrics team.
  • Stay out of crowded places and avoid large gatherings to the extent possible.
  • Engage in noncontact methods of greetings that avoid handshakes.
  • Stagger breaks and mealtimes during the day to reduce population density.
  • Use designated areas and maintain at least three (3) feet of separation for meals.

Handwashing

Employees should wash their hands often with soap and water for at least 20 seconds, especially after they have been in a public place or after blowing their nose, coughing, sneezing, or touching their face. This is about the time it takes to sing “Happy Birthday” twice. To generate a handwashing poster for your favorite song, head to https://washyourlyrics.com/.

Employees should also wash their hands as they enter and leave various on-campus spaces and before eating. Employees should avoid touching their eyes, nose, and mouth, and wash their hands after touching their face. If soap and water are not readily available, employees should use hand sanitizer that contains at least 60 percent alcohol, covering all surfaces of their hands and rubbing them together until dry.

Gloves

Employees working in high-risk areas should use gloves as part of PPE (personal protective equipment), but according to the CDC, gloves are not necessary for general use and do not replace good hand hygiene. If a task or on-campus area DID NOT require gloves prior to the pandemic, gloves are not required now. If a task or on campus area (e.g., laboratory) required a specific type of gloves as PPE prior to the pandemic, those requirements remain in place. Lab gloves should not be worn in common areas. Washing hands often for a minimum of 20 seconds is considered the best practice for common everyday tasks.

Goggles/Face Shields

Employees do not need to wear goggles or face shields as part of general activity on campus. Good hand hygiene and avoiding touching your face are generally sufficient. Face shields are available to be worn over the mask and is optional for personal protection. Contact your department chair or supervisor for more information.

All Other Personal Protective Equipment (PPE)

All other types of PPE required for a specific task or specific on-campus area (e.g., laboratory) should not be altered or substituted due to the pandemic without consultation with Campus Safety or the PPE Taskforce (John Overberger, Scott Rayburn, and Denise Snyder). For labs, rules remain in effect to remove all PPE prior to leaving the lab.

Coughing/Sneezing Hygiene

Those in a private setting who are not wearing a face mask should remember to always cover their mouth and nose with a tissue or use the inside of their elbow when they cough or sneeze. Afterwards, individuals should immediately throw the tissue away and wash their hands with soap and water for at least 20 seconds. If soap and water are not readily available, they should clean their hands with hand sanitizer that contains at least 60 percent alcohol. If a person has been sneezing/coughing into their face mask and it becomes contaminated with mucus, they should change the face mask and launder or dispose of it.

Plexiglass

Plexiglass shields and barriers are intended for, and will only be installed in, high-traffic areas and public spaces where face mask-wearing and social distancing are not possible. If an individual has an underlying medical condition and has concerns about their safety, they are advised to speak with their dean or department head to come up with an alternative solution.

Cleaning/Disinfection

Cleaning/disinfection is a shared responsibility among our campus community. Facilities-Housekeeping crews will clean common areas, lobbies, restrooms, classrooms, and conference rooms daily based on CDC guidance. They will also perform limited cleaning in private offices (i.e., vacuuming, dusting, and waste removal). Housekeeping will also provide additional cleaning of high touch points (stairwell and room door handles, elevator buttons, etc.) with an EPA-certified product multiple times daily.

Additionally, building occupants will be expected to clean tables, desks, or other surfaces with which they made contact and wipe down personal workspaces. Individuals must wipe down all areas with a cleaning agent before starting activity in a space, and before leaving any room in which they have been working. This includes any shared-space location or equipment (e.g., copiers, printers, computers, A/V and other electrical equipment, coffee makers, desks and tables, conference tables, light switches, doorknobs, etc.). People should avoid using others’ phones, desks, offices, or other tools and equipment, and should clean and disinfect them before and after use. Cleaning supplies will be purchased and made available for individual office and meeting spaces.

Please visit the CDC website for additional information and instructions on cleaning and disinfecting your facility.

Smoking and Vaping

Smoking and vaping are prohibited on campus and campus properties for the duration of the pandemic in order to ensure universal face coverings and avoid the known negative effects on individuals with COVID-19.

Flexible Work

All staff should plan to resume their regular work activities on campus by August 16th or sooner, depending on role requirements and instructions from department heads.  Any variations to pre-pandemic work arrangements and schedules should be approved by department heads and divisional vice presidents in alignment with our established Flexible Scheduling Guidelines for Staff.

Rollins will uphold our Child Protection Policy that establishes safety guidelines relating to minor children in the workplace.

Entry/Exit

In the event of large groups, departments and building coordinators should identify usable building access points and coordinate arrival and departure times of staff where necessary to reduce congestion. Where practical, some doors may be designated and marked “entrance” or “exit” only, however, building entrance and exit ways should not be blocked.

Public Transportation

Employees who use public transportation to commute to work should wear face masks while riding a bus or train and avoid touching surfaces with their hands to the maximum extent possible. Upon disembarking, individuals should wash their hands or use hand sanitizer with at least 60 percent alcohol as soon as possible and before removing their face mask.

Office Environments

Employees who work in an open environment must maintain at least three (3) feet of distance from co-workers and should wear a face mask at all times (while in a shared workspace/room. If you work in an individual office, no more than one person should be in the same room unless the required 3 feet of distancing can be consistently maintained. If more than one person is in a room, face masks should be worn at all times. A face mask is not required if you are working alone in a confined office space (does not include partitioned work areas in a large open environment). Face masks should be worn by any employees in a reception/receiving area. Face masks should be used when inside any Rollins facility where others are present, including walking in narrow hallways where others travel and in break rooms, restrooms, conference rooms, and other meeting locations.

All department heads should evaluate their office environments to determine whether they can be rearranged in ways that might improve physical distancing, whether signage and barriers would be beneficial in controlling access/movement through a workspace or clarifying expectations of employees and customers, and appropriate locations for sanitizer and other necessary PPE and supplies. Departments that require assistance in evaluating their work spaces should contact the Purchasing Department.

Restrooms

Maximum occupancy of restrooms should be limited based on the number of sinks to ensure appropriate social distancing. Continue to maintain social distance while in restrooms by using every other sink. Do not congregate in the restroom while waiting for a stall. After using the restroom, wash your hands for a minimum of 20 seconds to reduce the potential transmission of the virus.

Elevators

Use of elevators should be limited where possible to avoid close proximity with others in a confined space. We highly recommend use of stairs as much as possible. While using the elevator, face masks must be worn, and individuals should press elevator buttons with another object, knuckle, elbow, etc., if possible. Everyone should wash hands or use hand sanitizer with at least 60 percent alcohol upon departing the elevator. Elevators are an area designated for more frequent cleaning.

Meetings

Convening in groups increases the risk of viral transmission. Virtual meetings should be the norm at this time using the extensive range of available collaboration tools (e.g., Webex, Microsoft Teams, telephone, etc.). In-person meetings are limited by the restrictions of local, state, and federal orders and should not exceed 50 percent of a room’s capacity, assuming individuals can still maintain 3 feet of separation for social distancing requirements. Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support social distancing practices between attendees. All attendees should wear a mask or face covering while sharing space in a common room.

Meals

Before and after eating, employees should wash their hands thoroughly to reduce the potential transmission of the virus. If dining on campus, individuals should wear a face mask until they are ready to eat and then replace it afterward. Employees are encouraged to eat outside if possible. If you must eat in a break room or shared office, you should maintain 6 feet of distance between yourself and others. Individuals should not sit facing one another. Departments should remove or rearrange chairs and tables or add visual cue marks in employee break rooms to support social distancing practices between employees. Individuals should wipe all surfaces, including tables, refrigerator handles, coffee machines, etc., before and after using them in common areas. Sharing of food and utensils and self-service food and drink offerings should be avoided.

Illnesses of Employees

If an employee does not report to work or leaves work and is experiencing symptoms of COVID-19, they should not return to work on campus until they are no longer experiencing symptoms, or test negative for COVID-19 and symptoms have improved. The regular PTO policy applies unless the employee is able to work remotely.

Addressing Non-Compliance with Guidelines

All faculty and staff are expected to adhere to the guidelines outlined herein and are empowered to request adherence by those who are not complying. Non-compliance places our community at risk for spreading the virus which could endanger community health and result in further disruption of our educational activities. Department heads are responsible for ensuring compliance and taking corrective measures as necessary to address any issues of non-compliance.

The College recognizes that the situation with COVID-19 may be stressful for employees, especially those with family and friends who are affected. We offer support through our Employee Assistance Program (EAP) administered by Resources for Living. Various tools and resources are available, including six free counseling sessions which may be administered remotely, as well as webinars and podcasts. This benefit extends to all employees, including spouses, dependents, and household members.

For additional resources available through your ICUBA benefits, please click here.

During this public health crisis, as at any other time, Rollins is committed to maintaining an educational, working, and living environment that is caring, compassionate, inclusive, and welcoming. COVID-19 can infect and be transmitted by anyone through no fault of their own regardless of age, preexisting health conditions, family status, race or ethnicity, national origin, occupation, or other identity. The disparate treatment or stigmatization of others based on false or negative assumptions, or about COVID-19, is incompatible with our policies and community standards. If you experience or observe behavior by another community member that is incongruent with our policies and standards, please contact Human Resources.